Organising a Community Sports Day

Volunteered to organise your next community or school sports day? What a great idea! It’s such a good way of spending time with your family, friends and neighbours. All too often these days we live closed off from those living nearest to us. So a family fun day with activities to suit all physical abilities and age ranges is ideal for renewing the long forgotten community spirit.

Sponsor and Celebrity Engagement

Companies and celebrities are likely to be interested in supporting you, provided you can fully justify the cause and can explain that their contribution will mean a lot to the community. So it’ s important to choose the right businesses and individuals to target. Think about their connection to the community and local area. Is the company based in your town? Did the celebrity grow up three miles down the road? Or if the sports day is being held for a specific cause such as to raise funds for charity, then what might link them to the charity?

Venue

Village greens, local parks and school sports grounds are all ideal for hosting a sports day. The best approach is to contact your local council to see what they suggest. Some venues will be more appropriate than others in terms of access, facilities, and health and safety. The council will be able to advise you on this based on past experience. They will also be able to issue any necessary permits and licenses.

Helping Hands

You may be in charge of organising the sports day but don’t do everything single-handedly. Make sure you involve a group of helpers in the early stages of the process. Talk to your kids, their friends and parents to see if they’d be willing to dedicate a couple of hours a week or on the day to helping you out. Whether it’s approaching celebrities, baking cakes for the refreshment stall or refereeing the football match, every contribution will play a big part in the event’s overall success.

Equipment Hire

Sports days require quite a bit of equipment. From actual sports equipment like goal posts and basketball hoops to refreshment stalls and portaloos, you might need to invest a bit of money to ensure everything is set up. To save money contact the local authorities, schools or community centres to see about borrowing some items. If you’re hoping for a bit more sophistication in terms of refreshment and food stalls, such as barbequed burgers and sausages or refrigerated drinks, you’ll need to rent a generator to power all the electrical equipment.

Health and Safety

Even if you have first aid skills it’s worth having more people on the scene ready to deal with accidents and emergencies. You’ll be in charge of ensuring everything runs smoothly on the day so you literally may not have the time to deal with scrapes and grazes. Make sure you have a dedicated member of staff on hand to handle minor injuries or contact the local branch of St John’s Ambulance who can send volunteers.